Executive Assistant - Identified (s105)
- The University of Queensland
- Australia, QLD
- Jul 3, 2026
Job Description:
Faculty of Engineering, Architecture and Information Technology (EAIT)
Full-time (100%), Permanent position
Base salary will be in the range $85,451.97 - $94,983.84 + 17% super (HEW Level 5)
Identified s105: This position is open to Aboriginal and Torres Strait Islander candidates only as an equal opportunity measure
Based at our St Lucia Campus
Acknowledgement of Country
The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ operates. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. We recognise their valuable contributions to Australian and global society.
About This Opportunity
We are seeking a highly organised, proactive, and collaborative Executive Assistant to provide high-level administrative and executive support to the Associate Deans, the Faculty Executive Manager, the Executive Assistant and the Senior Executive Assistant within the Executive Dean’s portfolio. Reporting directly to the Senior Executive Assistant, this role will play a critical part in ensuring the smooth and effective operation of multiple portfolios, supporting up to five Associate Deans in a fast-paced and dynamic environment.
As part of a small, high-performing office, you will join a close-knit team of five who work collaboratively, support one another and take pride in maintaining a positive and cohesive team culture. Responsibilities include liaising with a wide range of internal and external stakeholders, resolving issues efficiently, and supporting the day-to-day administrative functions of the office.
This is an excellent opportunity for someone with strong communication and problem-solving skills who thrives in a dynamic, team environment.
Key responsibilities will include:
Ensure the smooth running of the Associate Deans day-to-day work schedules.
Ensure the Associate Deans are briefed on relevant issues and background information in preparation for meetings.
Oversee the flow of information and administrative processes between the Associate Deans office and other areas.
Coordinate travel arrangements and assist others to create travel accounts.
Manage financial operations such as reimbursements, expense claims, etc.
Coordinate and provide administrative and/or secretarial support to relevant boards and committees.
Provide administrative and logistical support for faculty events.
Liaise with staff, students, external stakeholders and community members, handling a wide range of inquiries and initiating follow-up actions as required.
Any other duties commensurate with the position as reasonably directed by the Associate Deans or Senior Executive Assistant.
For further information, please click here to view the information booklet.
About You
The University of Queensland considers that the filling of this position is intended to constitute a special / equal opportunity measure under section 105 of the Anti-Discrimination Act 1991 (Qld) and section 8(1) of the Racial Discrimination Act 1975 (Cth).
The position is therefore only open to Aboriginal or Torres Strait Islander applicants. The successful candidate will be required to provide evidence to confirm that they are an Aboriginal and/or Torres Strait Islander person.
Completion of a relevant degree and/or substantial administrative and secretarial, executive or personal assistant experience at a large organisation or an equivalent combination of relevant experience and/or education/training.
Excellent interpersonal skills, including the ability to communicate effectively and respectfully with diverse groups within, and external to, the School and University.
High level of organisational skills, including the ability to prioritise competing work demands and meet deadlines, while maintaining accuracy and attention to detail.
Ability to work independently, use initiative, and demonstrate problem solving strategies while working in a team environment.
Excellent written communication skills with experience in preparing documents with a high level of accuracy.
About UQ
As part of the UQ community, you will work alongside bright minds from around the world, united by a shared commitment to creating a better world. Excellence is at the core of our culture, contributions are valued, and staff are supported through a wide range of benefits, including up to 26 weeks paid parental and primary care leave, 17% superannuation, 17.5% leave loading, flexible working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, salary packaging, and cultural leave.
UQ is committed to Aboriginal and Torres Strait Islander peoples’ learning, discovery and engagement, and to playing a leading role in reconciliation in Australia. Guided by our Strategic Plan, Stretch Reconciliation Action Plan and Aboriginal and Torres Strait Islander Employment Strategy, we work in partnership with communities to embed reconciliation across our operations. You will be supported to connect with vibrant staff networks, including the Aboriginal and Torres Strait Islander Staff Network, and your cultural identity will be respected, valued and embraced.
Interested?
For more information about this opportunity, please contact Sarah Flett via [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line. Please note that applications received via email will not be accepted.
When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section.
Other Information
Pre-employment checks may include: verification of the right to work in Australia check. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
We are dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We are also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.
Applications close on Wednesday, 22 July 2026 at 11.00pm AEST (R-66120)
For more than a century, The University of Queensland (UQ) has created positive change for society by delivering knowledge leadership for a better world.
UQ ranks among the world’s top universities, as...
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Job Description:
Faculty of Engineering, Architecture and Information Technology (EAIT)
Full-time (100%), Permanent position
Base salary will be in the range $85,451.97 - $94,983.84 + 17% super (HEW Level 5)
Identified s105: This position is open to Aboriginal and Torres Strait Islander candidates only as an equal opportunity measure
Based at our St Lucia Campus
Acknowledgement of Country
The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ operates. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. We recognise their valuable contributions to Australian and global society.
About This Opportunity
We are seeking a highly organised, proactive, and collaborative Executive Assistant to provide high-level administrative and executive support to the Associate Deans, the Faculty Executive Manager, the Executive Assistant and the Senior Executive Assistant within the Executive Dean’s portfolio. Reporting directly to the Senior Executive Assistant, this role will play a critical part in ensuring the smooth and effective operation of multiple portfolios, supporting up to five Associate Deans in a fast-paced and dynamic environment.
As part of a small, high-performing office, you will join a close-knit team of five who work collaboratively, support one another and take pride in maintaining a positive and cohesive team culture. Responsibilities include liaising with a wide range of internal and external stakeholders, resolving issues efficiently, and supporting the day-to-day administrative functions of the office.
This is an excellent opportunity for someone with strong communication and problem-solving skills who thrives in a dynamic, team environment.
Key responsibilities will include:
Ensure the smooth running of the Associate Deans day-to-day work schedules.
Ensure the Associate Deans are briefed on relevant issues and background information in preparation for meetings.
Oversee the flow of information and administrative processes between the Associate Deans office and other areas.
Coordinate travel arrangements and assist others to create travel accounts.
Manage financial operations such as reimbursements, expense claims, etc.
Coordinate and provide administrative and/or secretarial support to relevant boards and committees.
Provide administrative and logistical support for faculty events.
Liaise with staff, students, external stakeholders and community members, handling a wide range of inquiries and initiating follow-up actions as required.
Any other duties commensurate with the position as reasonably directed by the Associate Deans or Senior Executive Assistant.
For further information, please click here to view the information booklet.
About You
The University of Queensland considers that the filling of this position is intended to constitute a special / equal opportunity measure under section 105 of the Anti-Discrimination Act 1991 (Qld) and section 8(1) of the Racial Discrimination Act 1975 (Cth).
The position is therefore only open to Aboriginal or Torres Strait Islander applicants. The successful candidate will be required to provide evidence to confirm that they are an Aboriginal and/or Torres Strait Islander person.
Completion of a relevant degree and/or substantial administrative and secretarial, executive or personal assistant experience at a large organisation or an equivalent combination of relevant experience and/or education/training.
Excellent interpersonal skills, including the ability to communicate effectively and respectfully with diverse groups within, and external to, the School and University.
High level of organisational skills, including the ability to prioritise competing work demands and meet deadlines, while maintaining accuracy and attention to detail.
Ability to work independently, use initiative, and demonstrate problem solving strategies while working in a team environment.
Excellent written communication skills with experience in preparing documents with a high level of accuracy.
About UQ
As part of the UQ community, you will work alongside bright minds from around the world, united by a shared commitment to creating a better world. Excellence is at the core of our culture, contributions are valued, and staff are supported through a wide range of benefits, including up to 26 weeks paid parental and primary care leave, 17% superannuation, 17.5% leave loading, flexible working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, salary packaging, and cultural leave.
UQ is committed to Aboriginal and Torres Strait Islander peoples’ learning, discovery and engagement, and to playing a leading role in reconciliation in Australia. Guided by our Strategic Plan, Stretch Reconciliation Action Plan and Aboriginal and Torres Strait Islander Employment Strategy, we work in partnership with communities to embed reconciliation across our operations. You will be supported to connect with vibrant staff networks, including the Aboriginal and Torres Strait Islander Staff Network, and your cultural identity will be respected, valued and embraced.
Interested?
For more information about this opportunity, please contact Sarah Flett via [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line. Please note that applications received via email will not be accepted.
When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section.
Other Information
Pre-employment checks may include: verification of the right to work in Australia check. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
We are dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We are also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.
Applications close on Wednesday, 22 July 2026 at 11.00pm AEST (R-66120)
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