Administration Officer - International Programs
- The University of Queensland
- Australia, QLD
- Jun 3, 2026
Job Description:
Full-time (100%), fixed-term position through to 1 July 2028
Base salary will be in the range $83,776.44 - $93,121.41 + 17% super (HEW Level 5)
Based at our St Lucia Campus
About This Opportunity
We are seeking a motivated, energetic and organised Administration Officer to support the effective and efficient operation of the International Programs unit within the School of the Environment.
Reporting to the International Partner Programs Coordinator, the role is responsible for delivering a wide range of administrative processes in support of team outcomes.
This role involves domestic travel and may require occasional work outside standard business hours, including evenings and weekends.
Responsibilities
Provides high level administrative support and office coordination for the International Programs Team, contributing to the effective program delivery and support of academic staff and visiting students.
Functions as the initial point of contact for enquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures.
Competently utilises a range of desktop-based programs and management information systems, undertaking slightly complex data entry, retrieval, and document management processes.
Liaises with staff, students, external stakeholders and community members to maintain relationships which support the operational outcomes for the team, handling a wide range of enquiries and initiating follow-up action as required.
Develops and maintains standard operating procedures for the effective and efficient functioning of the office.
Organises the office financials, for example managing reimbursements and other expenses according to University financial policy and procedures.
Assists with travel coordination - lodging travel requests, reconciling travel statements, booking flights and accommodation and organising field equipment.
Organises and supports the functioning of routine and non-routine events and other activities as relevant to the office.
Other duties as reasonably directed by the supervisor.
About You
Candidates require effective administration, coordination and interpersonal communication skills, effective organisational and time management skills and be committed to providing a high level of customer service.
A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
Demonstrated skills in providing a high level of customer service, including effective interpersonal and communication skills.
Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
Effective organisational, time management and problem-solving skills to manage competing priorities and deadlines.
Experience working as a team member in a busy environment, contributing to a supportive, friendly and dynamic team environment with a flexible approach and ability to adapt to changing demands and responsibilities.
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
About UQ
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.
Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.
Interested?
For more information about this opportunity, please contact Jemma Schneider via [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.
When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.
Other Information
Pre-employment checks may include: verification of the right to work in Australia, criminal history checks and Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.
Applications close on Monday 15 June 2026 at 11.00pm AEST (R-65395)
For more than a century, The University of Queensland (UQ) has created positive change for society by delivering knowledge leadership for a better world.
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Employment Type:
Job Description:
Full-time (100%), fixed-term position through to 1 July 2028
Base salary will be in the range $83,776.44 - $93,121.41 + 17% super (HEW Level 5)
Based at our St Lucia Campus
About This Opportunity
We are seeking a motivated, energetic and organised Administration Officer to support the effective and efficient operation of the International Programs unit within the School of the Environment.
Reporting to the International Partner Programs Coordinator, the role is responsible for delivering a wide range of administrative processes in support of team outcomes.
This role involves domestic travel and may require occasional work outside standard business hours, including evenings and weekends.
Responsibilities
Provides high level administrative support and office coordination for the International Programs Team, contributing to the effective program delivery and support of academic staff and visiting students.
Functions as the initial point of contact for enquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures.
Competently utilises a range of desktop-based programs and management information systems, undertaking slightly complex data entry, retrieval, and document management processes.
Liaises with staff, students, external stakeholders and community members to maintain relationships which support the operational outcomes for the team, handling a wide range of enquiries and initiating follow-up action as required.
Develops and maintains standard operating procedures for the effective and efficient functioning of the office.
Organises the office financials, for example managing reimbursements and other expenses according to University financial policy and procedures.
Assists with travel coordination - lodging travel requests, reconciling travel statements, booking flights and accommodation and organising field equipment.
Organises and supports the functioning of routine and non-routine events and other activities as relevant to the office.
Other duties as reasonably directed by the supervisor.
About You
Candidates require effective administration, coordination and interpersonal communication skills, effective organisational and time management skills and be committed to providing a high level of customer service.
A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
Demonstrated skills in providing a high level of customer service, including effective interpersonal and communication skills.
Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
Effective organisational, time management and problem-solving skills to manage competing priorities and deadlines.
Experience working as a team member in a busy environment, contributing to a supportive, friendly and dynamic team environment with a flexible approach and ability to adapt to changing demands and responsibilities.
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
About UQ
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.
Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.
Interested?
For more information about this opportunity, please contact Jemma Schneider via [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.
When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.
Other Information
Pre-employment checks may include: verification of the right to work in Australia, criminal history checks and Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.
Applications close on Monday 15 June 2026 at 11.00pm AEST (R-65395)
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