Clinical School Officer
- Macquarie University
- Australia, NSW
- Jun 2, 2026
Job Description:
PRIMARY DETAIL
Support student success, build meaningful partnerships, and help shape the future of clinical education in a vibrant regional setting.- Salary package: From $102,136 to $112,741 (HEW 6) pro rata, plus 17% employer's superannuation contribution and annual leave loading.
- Part-time (0.2 FTE), 2-year fixed-term role (with the potential to continue)
- This role is based in Coffs Harbour
The Role
This role provides high-level operational and administrative support for students undertaking placements across hospitals, clinics and clinical schools, with a particular focus on student wellbeing and supporting the establishment and ongoing operations of the Coffs Harbour Clinical School through strong administration set-up and ongoing relationship management.
You will provide end-to-end operational support to Clinical School activities and advise the Head of Clinical School on relevant university policies, procedures and business processes. You will support students and clinical educators throughout placements, resolving routine matters and escalating issues where appropriate.
You will lead the design and delivery of student orientation and induction programs in consultation with local leadership, and work closely with Curriculum and Discipline Leads, hospital partners and university colleagues to ensure student rotations and progression align with curriculum requirements. You will also coordinate student clinical assessments in accordance with course requirements and university policy.
This role would suit someone seeking a part-time arrangement of around 3–4 hours per day over two days per week, potentially during school hours.
Some of your key responsibilities include:
In collaboration with the Clinical Leads, provide high level support for the coordination of clinical teaching and ensuring appropriate and safe clinical experience hours are maintained.
Work with clinic and hospital staff to ensure teaching spaces, student support facilities and teaching materials are prepared, maintained and available for staff and students.
Evaluate, monitor and provide feedback on student progress while on placement and escalate any areas of concern.
Provide regular updates to the Course/Education support team lead/Education Services Delivery Manager on student activities to inform planning of clinical placement experiences.
Maintain relationships with key internal and external stakeholders
Contribute to the development and implementation of improvements to administrative systems, processes and procedures.
Work collaboratively with other areas of the University (such as the Shared Services Centre) to identify and implement opportunities for students and improvements to processes and procedures with a focus on continuous improvement to enhance and streamline the student experience.
Provide support to the relevant Faculty committees as required.
Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.
About You
You are a productive and highly organised professional, ideally with a background in health, education or clinical administration. Your strong communication skills and attention to detail enable you to effectively support students and staff in a dynamic teaching environment. You thrive on collaboration, building productive relationships with a diverse range of stakeholders and continuously seek opportunities to improve systems and processes. With a solid understanding of policy and procedure, you’re confident in providing advice, managing competing priorities and contributing to a positive student experience.
About Us
The Faculty of Medicine, Health and Human Sciences (FMHHS) is ambitiously pushing the boundaries of progressive thinking and challenging what’s possible to solve some of the big issues of our time, both nationally and on a global scale.
We have active research programs in diverse areas including neuroscience, innovations in healthcare systems, emotional health, expertise, multilingualism, language acquisition in children, and speech and hearing. Our current education suite includes courses in clinical science, physiotherapy, chiropractic, medicine, public health, psychology, exercise science, linguistics, audiology, and speech pathology. We are part of MU Health, an integrated academic health sciences enterprise that incorporates Macquarie University Hospital and more than 25 specialty clinics, and that offers an opportunity to integrate clinical research with clinical care.
To Apply
To apply for this position, please apply online by submitting your CV and a separate cover letter (no more than 2 pages) that demonstrates how you meet the following selection criteria:
Tertiary qualifications in a relevant field and/or extensive relevant experience in health administration, clinical services or education administration
Experience in interpreting and providing advice and information across a range of education policies (preferably in a placement/clinical school setting)
Experience in providing data analysis and high-quality administrative support including annual planning documentation and project plans, with excellent attention to detail
Time management and organisational skills with demonstrated ability to coordinate and deliver on competing deadlines with minimal supervision.
Experience in identifying, developing and implementing administrative process improvement initiatives
Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders, with experience working with clinicians, staff, students and academic leadership in clinical settings.
Demonstrated proficiency in Microsoft 365 applications and student management systems to support administration, data management, reporting and communication. Experience with SONIA is highly desirable.
Role-specific Enquiries: Brooke Stephen - Work Integrated Learning Team Leader - FMHHS - [email protected].
Applications Close: Thursday 18 June 2026 at 11:59 p.m. (AEST)
***We reserve the right to progress or decline an application prior to the application closing date.
Why work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Working for Macquarie University in Coffs Harbour means directly supporting MQ’s mission to develop globally aware, patient-centred doctors. In a regional clinical setting, you help students turn those values into everyday practice while ensuring placements run smoothly and students are well supported.
Coffs Harbour also offers a coastal lifestyle and often shorter commutes, while keeping you connected to a major university and a strong professional network of clinicians and educators. Not only are we close, take a look at our benefits on offer:
17% Superannuation
Flexible working options
Training and professional development
Discounted health insurance (NIB)
Employee Assistance Program
Pre-Employment Checks
Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
18/06/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.
Macquarie University
Macquarie University is a top-performing modern university situated in Sydney Australia. With its consistency in excellence and eminence over the years, Macquarie has become a five-star university....
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Job Description:
PRIMARY DETAIL
Support student success, build meaningful partnerships, and help shape the future of clinical education in a vibrant regional setting.- Salary package: From $102,136 to $112,741 (HEW 6) pro rata, plus 17% employer's superannuation contribution and annual leave loading.
- Part-time (0.2 FTE), 2-year fixed-term role (with the potential to continue)
- This role is based in Coffs Harbour
The Role
This role provides high-level operational and administrative support for students undertaking placements across hospitals, clinics and clinical schools, with a particular focus on student wellbeing and supporting the establishment and ongoing operations of the Coffs Harbour Clinical School through strong administration set-up and ongoing relationship management.
You will provide end-to-end operational support to Clinical School activities and advise the Head of Clinical School on relevant university policies, procedures and business processes. You will support students and clinical educators throughout placements, resolving routine matters and escalating issues where appropriate.
You will lead the design and delivery of student orientation and induction programs in consultation with local leadership, and work closely with Curriculum and Discipline Leads, hospital partners and university colleagues to ensure student rotations and progression align with curriculum requirements. You will also coordinate student clinical assessments in accordance with course requirements and university policy.
This role would suit someone seeking a part-time arrangement of around 3–4 hours per day over two days per week, potentially during school hours.
Some of your key responsibilities include:
In collaboration with the Clinical Leads, provide high level support for the coordination of clinical teaching and ensuring appropriate and safe clinical experience hours are maintained.
Work with clinic and hospital staff to ensure teaching spaces, student support facilities and teaching materials are prepared, maintained and available for staff and students.
Evaluate, monitor and provide feedback on student progress while on placement and escalate any areas of concern.
Provide regular updates to the Course/Education support team lead/Education Services Delivery Manager on student activities to inform planning of clinical placement experiences.
Maintain relationships with key internal and external stakeholders
Contribute to the development and implementation of improvements to administrative systems, processes and procedures.
Work collaboratively with other areas of the University (such as the Shared Services Centre) to identify and implement opportunities for students and improvements to processes and procedures with a focus on continuous improvement to enhance and streamline the student experience.
Provide support to the relevant Faculty committees as required.
Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.
About You
You are a productive and highly organised professional, ideally with a background in health, education or clinical administration. Your strong communication skills and attention to detail enable you to effectively support students and staff in a dynamic teaching environment. You thrive on collaboration, building productive relationships with a diverse range of stakeholders and continuously seek opportunities to improve systems and processes. With a solid understanding of policy and procedure, you’re confident in providing advice, managing competing priorities and contributing to a positive student experience.
About Us
The Faculty of Medicine, Health and Human Sciences (FMHHS) is ambitiously pushing the boundaries of progressive thinking and challenging what’s possible to solve some of the big issues of our time, both nationally and on a global scale.
We have active research programs in diverse areas including neuroscience, innovations in healthcare systems, emotional health, expertise, multilingualism, language acquisition in children, and speech and hearing. Our current education suite includes courses in clinical science, physiotherapy, chiropractic, medicine, public health, psychology, exercise science, linguistics, audiology, and speech pathology. We are part of MU Health, an integrated academic health sciences enterprise that incorporates Macquarie University Hospital and more than 25 specialty clinics, and that offers an opportunity to integrate clinical research with clinical care.
To Apply
To apply for this position, please apply online by submitting your CV and a separate cover letter (no more than 2 pages) that demonstrates how you meet the following selection criteria:
Tertiary qualifications in a relevant field and/or extensive relevant experience in health administration, clinical services or education administration
Experience in interpreting and providing advice and information across a range of education policies (preferably in a placement/clinical school setting)
Experience in providing data analysis and high-quality administrative support including annual planning documentation and project plans, with excellent attention to detail
Time management and organisational skills with demonstrated ability to coordinate and deliver on competing deadlines with minimal supervision.
Experience in identifying, developing and implementing administrative process improvement initiatives
Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders, with experience working with clinicians, staff, students and academic leadership in clinical settings.
Demonstrated proficiency in Microsoft 365 applications and student management systems to support administration, data management, reporting and communication. Experience with SONIA is highly desirable.
Role-specific Enquiries: Brooke Stephen - Work Integrated Learning Team Leader - FMHHS - [email protected].
Applications Close: Thursday 18 June 2026 at 11:59 p.m. (AEST)
***We reserve the right to progress or decline an application prior to the application closing date.
Why work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Working for Macquarie University in Coffs Harbour means directly supporting MQ’s mission to develop globally aware, patient-centred doctors. In a regional clinical setting, you help students turn those values into everyday practice while ensuring placements run smoothly and students are well supported.
Coffs Harbour also offers a coastal lifestyle and often shorter commutes, while keeping you connected to a major university and a strong professional network of clinicians and educators. Not only are we close, take a look at our benefits on offer:
17% Superannuation
Flexible working options
Training and professional development
Discounted health insurance (NIB)
Employee Assistance Program
Pre-Employment Checks
Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
18/06/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.
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