IT Project Administrator

PRIMARY DETAIL

Exciting opportunity for a Project Administrator to contribute to the successful delivery of the University's IT program of work, driving forward its Digital Transformation initiatives.

• From $80,753 (HEW Level 5), plus 17% employer's superannuation and annual leave loading.
• Full time, fixed-term role until December 2024 at Macquarie University, Wallumattagal Campus.
• Work with a strong collaborative IT team, hybrid working arrangement.

THE ROLE

Our Student 360 (S360) Program, a key program in Macquarie University’s Digital Transformation, is seeking a Project Administrator to provide operational support to drive efficient and effective program delivery, ensuring successful outcomes across the University.

You will report directly to the S360 PMO Lead and will play an important role in supporting the implementation of a new, consolidated and secure student CRM (Salesforce) that will allow effective connection to successfully support students throughout their journey.

The role will:

• Provide administrative support to the S360 PMO, Program Manager & Stream Leads.
• Receive, resolve and/or appropriately escalate enquiries.
• Own onboarding & offboarding activities for the S360 Program, including administrative support during recruitment.
• Consolidate and analyse data and information to support the S360 PMO and Program Manager’s decision making. 
• Collate and prepare relevant documentation (including presentations and reports, draft communication for team/project updates, meeting agendas and follow up actions) required by the S360 PMO & Program Manager.
• Provide administrative support for the purchase and delivery of IT equipment and services, ensuring alignment with relevant University policies and procedures.
• Contribute to the development, implementation and/or improvements of administrative systems, processes and procedures. 
• Build and maintain relationships with internal and external stakeholders
• Coordinate meetings between team members, suppliers, and other stakeholders as needed, to ensure effective communication.
• Comply with relevant EEO and WHS regulations.
• Perform any other duties as required and as appropriate for the incumbent’s level of competence. 

About You

We're seeking a proactive individual with a solid grasp of project management fundamentals. You'll excel in planning and executing tasks, efficiently managing time to achieve project goals and objectives.

Additionally, you'll possess excellent verbal and written communication skills, demonstrating the ability to convey information effectively to a diverse range of stakeholders.
 

About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 60 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today.

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability. Take a look at the staff benefits on offer.

To Apply
To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet the selection criteria below:

• Degree or certificate in Information Technology, Business administration or a related discipline with demonstrated experience, preferably in Higher Education, is advantageous.
• Understanding of project management fundamentals in a complex organisation. 
• Strong organisation and time management skills and an ability to prioritise and meet competing deadlines.
• Proficient in use of MS Office Suite and experience in preparing agendas, minutes, reports and presentations.
• Managing and prioritising workload to meet demanding deadlines.
• Experience working with one or more project management methodologies or tooling system (such as Confluence and/or Jira) is preferable.
• Strong analytical and numerical skills and attention to detail.
• Excellent verbal and written communications skills with demonstrated ability in developing and maintaining relationships with a wide range of stakeholders.
• Demonstrated commitment to ongoing professional development.

* This position requires a criminal record check and working rights in Australia.

Role-specific Enquiries: Kate Durie, Senior Project Officer – Digital Transformation Delivery via [email protected]

 General Enquiries: Rainki Kan, HR Administrator via [email protected]

Applications Close: Sunday, 5 May 2024 at 11:59pm (AEST)

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

05/05/2024 11:59 PM

Diversity and Inclusion

22/04/2024