Administrator- The Kirby Institute

• Employment Type: Part-time (21-28 hours per week/0.6-0.8 FTE – flexible working options available, hours can be spread across the week)
• Duration: 12-month fixed term contract
• Commencement: TBD based on candidate preference, between December 2024 and early February 2025.
• Remuneration: $82,818 - $93,711 (full time equivalent, salary will be pro-rata) + 17% Super and Leave loading
• Location: Kensington, NSW

To be successful you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

About The Kirby Institute:

The Kirby Institute is a world-leading health research institute at UNSW Sydney. We work to eliminate infectious diseases, globally. Our specialisation is in developing health solutions for the most at-risk communities. Putting communities at the heart of our research, we develop tests, treatments, cures and prevention strategies that have the greatest chance of success.

Why Your Role Matters:

As an Administrator, you will provide effective day-to-day administrative support within the Infection Analytics Program and to the chair of the Immunovirology Research Network to ensure all services are provided efficiently to meet the operating needs.

Accountabilities will include but not be limited to:

• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
• Develop and maintain detailed filing systems, spreadsheets, databases, websites, and other administrative systems.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
• Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, tracking laboratory expenses, payment requests and billing processes.
• Maintain research profiles of academic staff within the program.
• Coordinate and assist with submission of research manuscripts and grants.

The role reports to the Senior Academics within the Program, the chair of the Immunovirology Research Network and the Program Coordinator and has no direct reports.

Who You Are:

• At least 2 years’ relevant experience combined with either a relevant tertiary qualification or equivalent competence gained through any combination of education, training, and experience.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Well-developed interpersonal, written, and verbal communication skills.
• Demonstrated experience providing effective support to colleagues or clients at all levels.
• Highly proficient computer literacy with excellent skills in Microsoft Office applications.
• Ability to make sound judgements and work both independently and as part of a team.
• Demonstrated experience supporting and contributing to projects and initiatives.

Benefits and Culture:

UNSW offer a competitive salary and access to a plethora of UNSW-perks including:​

• 17% Superannuation and leave loading​
• Flexible working ​
• Additional 3 days of leave over the Christmas Period​ (pro-rata)
• Access to lifelong learning and career development ​
• Progressive HR practices​

More information on the great staff benefits and culture can be found here.

How to Apply:

Make each day matter with a meaningful career at UNSW. Submit your application online before Sunday 24^th November at 11:55pm.

To be considered for this role, your application must include a document addressing the Selection Criteria which are outlined in the “Skills and Experience” section of the position description). Applications that do not address these selection criteria will not be considered.

A copy of the Position Description can be found on JOBS@UNSW.

Get in Touch (for job related queries only – applications will not be accepted if sent to the contact listed):

Aarti: Talent Acquisition Coordinator

E: [email protected]

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.