Executive Assistant

Your unique opportunity to drive innovation.

• Full-time appointment on a fixed term basis to September 2025.
• Base salary range: $91,833 – $97,052 p.a. plus 17% superannuation.

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

About the team
The University of Western Australia (UWA) is at the forefront of innovation, making significant investments in information and technology services to drive its strategic direction and goals. We are leveraging technological advancements to expand our services and create new, innovative teaching and research models. Our mission is supported by robust, flexible, integrated, and agile enterprise architecture, information, and technology services.

About the opportunity
As the Executive Assistant to the Chief Information Officer (CIO), you will provide high-level executive and administrative support, ensuring the efficient operation of the office. You will manage agendas and minutes for meetings, handle correspondence and records, oversee electronic diary management, coordinate travel arrangements, and organise events and hospitality. You will also lead the establishment and maintenance of office systems, policies, and procedures, recommending and implementing new practices to enhance efficiency.

Key Responsibilities:

• Organise functions and events, manage correspondence and records, handle electronic diary management, travel arrangements, hospitality, and visitor services.
• Coordinate office activities, liaise with internal and external organisations, maintaining confidentiality and sensitivity.
• Develop submissions for funding applications and departmental reviews.
• Assist with budgeting and financial planning.
• Obtain research material, assist with special projects, and prepare briefing papers.
• Respond to complex and detailed enquiries using judgement and initiative.
• Provide authoritative advice and information on a range of matters for the Division.
• Maintain awareness of general issues in the higher education sector.
• Ensure adherence to relevant legislation and University policies, including the Code of Conduct and Safety and Health Policy.

About you
To be successful in this role, you should have a relevant tertiary qualification or equivalent competency, along with substantial administrative experience at an appropriate level, including information management. You must be proficient in computing skills, including shared electronic diaries, email, word processing, spreadsheets, presentations, and organisational systems. Maintaining confidentiality and exercising discretion and sound judgment is crucial. You should possess highly developed organisational skills with the ability to prioritise and meet deadlines. The ability to work independently, show initiative, multitask, and lead and work productively as part of a team is essential. Additionally, excellent written and verbal communication skills, including strong interpersonal skills, are required.

Note: Provision of a Current National Police Clearance will be required for the successful applicant.

About your application
Full details of the position's responsibilities and the selection criteria are outlined in the position description: Position description - Executive Assistant (517866).pdf

The content of your Resume and Cover Letter should demonstrate how you meet the selection criteria.

Closing date: 11:55 PM AWST on Monday, 8 July 2024.

This position is only open to applicants with relevant rights to work in Australia.

Application Details: Please apply online via the Apply Now button.

Our commitment to inclusion and diversity
UWA is committed to a diverse workforce and an equitable and inclusive workplace. We celebrate difference and believe diversity is fundamental to achieving our goals as a globally recognised Top 100 educational and research institution. We are committed to creating a safe work environment for Aboriginal and Torres Strait Islander people, women, people from culturally and linguistically diverse backgrounds, the LGBTIQA+ community and people living with disability.

• We have a globally competitive, gender neutral parental leave policy with 26 weeks paid leave after 12 months service and 36 weeks after 5 years.
• We have on-campus childcare facilities for children aged 6 weeks to kindy.
• We facilitate flexible working, with part-time and job-sharing arrangements considered.
• We have an ongoing partnership with Pride in Diversity and were recently awarded a Bronze Employer status for LGBTIQA+ inclusion.
• We have Athena SWAN Bronze accreditation and actively work to improve gender equity.

Should you have any queries relating to your application, please contact the individual named in the advertisement. Alternatively, contact the Talent team at [email protected] with details of your query. To enable a quick response, please include the 6-digit job reference number and a member of the team will respond to your enquiry.