Senior Officer, Administration

• Property and Facilities Division

• Be part of an organisation with a meaningful purpose and impact

• Join a university ranked in the world’s top 50

• 17% superannuation contributions and 17.5% annual leave loading

• Based at the St Lucia Campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting, real-world impact.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Discounted parking (from just $5.75 a day)

• Salary packaging options

About This Opportunity  

We are seeking an experienced, motivated, energetic and highly organised Senior Administration Officer to support the effective and efficient operation of the Campus Operations Team, within the P&F Division. This position is to provide a wide range of senior administrative services include document management; providing interpretation, advice and decisions on rules and entitlements; coordinating office-related financial and procurement processes; liaising with internal and external stakeholders; and providing administrative subject matter expertise as relevant to the role and function.

Key responsibilities but not limited to:

• Designs and delivers a range of administrative/business processes and activities in consultation with relevant staff, to meet the identified business requirements.

• Plans and implements high-quality administrative systems, standard operating procedures and office protocols.

• Respond to complex or non-routine inquiries which may require interpreting policy, procedures and entitlements as relevant to the role.

• Liaises with internal and external stakeholders to build and maintain relationships which support the operational objectives of the function/department.

• Undertakes financial administration responsibilities, including exercising the appropriate financial delegation in accordance with University policy and procedures.

• Coordinates travel arrangements, including trip planning; travel administration and post-travel reconciliation.

• Coordinates and provides high level administrative support to a range of administrative and academic committees.

• Organise seminars as required, including liaison with key contacts and guest speakers.

• Maintains project records, including quarterly reports, IP registers and contracting documentation.

This is a Full-time, Continuing position at HEW Level 6. The full-time equivalent base salary will be in the range $88,099.39 - $94,512.08 plus super of up to 17%. The total FTE package will be in the range $103,076.28 - $110,579.13 per annum.  

About You

• Demonstrated skills in providing a high level of customer service, including excellent interpersonal skills.

• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)

• Office management skills and capabilities.

• Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context.

• Excellent written and verbal communication skills.

• Skills in project coordination.

• Highly effective organisational, time management and problem solving skills.

• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

Questions?  

For more information about this opportunity, please contact Mr Kevin O’Sullivan (Director, Campus Operations) on [email protected]

For application queries, please contact [email protected] stating the job reference number in the subject line.  

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section

• Resume 

Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form.

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion.  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, people with a disability, or age. Accessibility requirements and/or adjustments can be directed to [email protected].  

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board. 

Applications close Friday 12 July 2024 at 11.00pm AEST (R - 40105).