HDR Administration Officer

• Graduate School

• Full-time, permanent position

• Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5) 

• Based at our St. Lucia Campus 

About This Opportunity  

As an HDR Administration Officer, you will play a key role in providing expert administrative support for Higher Degree Research (HDR) programs. You will assist in managing critical processes related to HDR applications, including admissions, scholarships, progression and examinations. Working collaboratively with a dynamic portfolio team, you will ensure timely and accurate handling of requests and provide procedural guidance to candidates, advisors and stakeholders. This role is integral to enhancing HDR services and streamlining administrative processes within the UQ Graduate School.

Key responsibilities will include:

• Assess and process HDR candidate requests, including applications, scholarships, milestone extensions, and examination processes, whilst adhering to relevant policies.

• Provide procedural advice and respond to enquiries from HDR candidates, advisors and other stakeholders, ensuring effective communication and support.

• Maintain accurate data entry in corporate information systems, generate reports, and manage correspondence related to HDR processes.

• Collaborate with enrolling units and other teams to foster strong working relationships and contribute to continuous improvement of HDR administrative processes.

About UQ 

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.  

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. 

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: 

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave 

• 17% superannuation contributions 

• 17.5% annual leave loading 

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight 

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family 

• UQ Study for Staff 

• On campus childcare options 

• Affordable parking (from just $5.75 a day) 

• Salary packaging options 

About You

• Undergraduate degree in a relevant field, or an equivalent combination of education and experience.

• Strong organisational skills with the ability to manage multiple tasks and meet deadlines.

• Commitment to delivering high quality customer service with excellent attention to detail and sound judgement.

• Proficient in using corporate information systems, with the ability to learn quickly and adapt to new software and procedures.

• Strong interpersonal and communication skills, both written and verbal, enabling effective collaboration in a team environment.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.

Work Rights: 

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.  

Questions?  

For more information about this opportunity, please contact Shradha Dwivedi at [email protected] For application queries, please contact [email protected] stating the job reference number (below) in the subject line.  
 

Want to Apply?  

All applicants must upload the following documents in order for your application to be considered: 

• Cover letter summarising how your background aligns to the ‘About You’ section and any experience relevant to the key responsibilities.  

• Resume  

Other Information  

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.  

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments. 

Applications close Monday 30 September 2024 at 11.00pm AEST (R-41526). Please note that interviews have been tentatively scheduled for the week of the Monday 7th of October 2024.