Student Administration Assistant


Job ID:



Herston, QLD 

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Employment Type:

Full Time - Continuing

Job Description:

Faculty of Medicine

The University of Queensland’s Faculty of Medicine is an internationally recognised provider of world-class education and research. The research-intensive Faculty has a gross budget of almost $300 million, employs approximately 1000 continuing and fixed-term staff (headcount), has a community of more than 4000 non-salaried academic appointees and around 3200 students (headcount).

The Faculty of Medicine offers Australia’s largest medical degree program for graduates and school-leavers. Undergraduate and postgraduate programs are available in the disciplines of Medicine, Health Sciences, E-Health, Mental Health, Biomedical Sciences and Public Health.

The Faculty possesses enormous strengths spanning research, teaching, industry engagement and clinical practice in disciplines ranging from the basic sciences, biomedical research and development, to clinical trials and public health. Research projects within the Faculty have already led to discoveries with far-reaching social and economic impacts, including the revolutionary Gardasil (TM) vaccine for cervical cancer (Professor Ian Frazer) and a drug discovery EMA401 (Professor Maree Smith), a first-in-class oral treatment for chronic pain which through Spinifex Pharmaceuticals led to Australia’s largest biotechnology commercialisation deal. Faculty staff include three highly cited authors, one Fellow of the Royal Society (FRS), three Fellows of the Australian Academy of Science (FAA) and 12 Fellows of the Academy of Health and Medical Sciences (AAHMS). The Faculty is a core member of Brisbane Diamantina Health Partners, the Brisbane-wide academic health science system.

Educational offerings in biomedical sciences, medicine and public health are informed and supported by research activity across a range of fundamental and clinical areas of importance including recognised strengths in cancer, skin diseases, brain and mental health, maternal and child health and genomics. Cutting-edge facilities such as the Herston Imaging Research Facility (HIRF), the UQ Centre for Clinical Research (UQCCR), our laboratories in the Translational Research Institute (TRI) and the new Centre for Children’s Health Research (CCHR) enable outstanding research outcomes and sharpen our understanding of cancer, autoimmunity, mental disorders, infectious diseases and neurological disease. Further details are available at

The Role

The successful appointee will conduct administrative duties, develop and implement administrative processes and provide accurate, timely advice to prospective and current students. This position provides administrative support to academic and clinical school staff teaching into coursework programs offered by the Faculty of Medicine.

The Person

Applicants should possess a a Certificate IV or diploma level qualification, and/or at least two years’ relevant experience. The successful applicant will have a strong commitment to client service and the ability to provide a high quality service to all stakeholders; strong organisational skills, accuracy and attention to detail, while prioritising and meeting competing work demands. A high level pf proficiency in the use of software systems: Microsoft applications including Word, Excel, and PowerPoint is also essential.

Knowledge of University rules and policies affecting students is desirable as well as experience using corporate systems such as PeopleSoft student system, Customer Relationship Management (CRM) and other databases.

The University of Queensland values diversity and inclusion and actively encourages applications from those who bring diversity to the University. Please refer to the University’s Diversity and Inclusion webpage ( for further information and points of contact if you require additional support.


This is a full-time, continuing role at the HEW 4 level. The remuneration package will be in the range $62,342 - $66,291 p.a., plus employer superannuation contributions of up to 17% (total package will be in the range $72,940 - $77,561 p.a.).

Position Description

Download File PD_507441_Student Administration Assistant.pdf


To discuss this role please contact Georgia Jefferis on email [email protected]

To submit an application for this role, use the Apply button below. All applicants must supply the following documents: Cover letter, Resume and Selection Criteria responses.

For information on completing the application process click here.


Institution Info
The University of Queensland Sir Fred Schonell Dr
st lucia, QLD, Australia

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Institution Profile